VNCsafe for Zimbra Z8 User Manual

VNC Contacts: VNC - Virtual Network Consult AG, Poststraße 24, 6301 Zug, Switzerland - www.vnc.biz - Phone: +41 41 72 75 200

VNCsafe Zimlet

 


 

Overview

VNCsafe for Zimbra Zimlet provides integration between Zimbra Collaboration Suite and VNCsafe server using Zimbra Zimlet technology.

VNCsafe for Zimbra Zimlet key functionality includes 

  • Allowing user to manage VNCsafe server location and credentials as Zimlet preferences and managing security seamlessly.
  • Save incoming email to VNCsafe server.
    • Save the email on VNCsafe server home directory in PDF format and email subject as file title by right click on email and click on “Quick Save Mail To VNCsafe for Zimbra” button from the context menu.
    • Save the email on VNCsafe server in PDF format with new title as well as on selected directory by right click on email and click on “Save Mail To VNCsafe for Zimbra” button from the context menu.
  • Attachment of VNCsafe server files to outgoing email.
    • Searching the file from VNCsafe for Zimbra attach dialog from the compose window, it will display the list of root files of VNCsafe server.
    • Selecting one or more files from VNCsafe for Zimbra tab by clicking on "Compose" button.
    • User can view the preview of selected files by clicking on "View" link from the Selected Documents dialog box.
  • VNCsafe for Zimbra tab with VNCsafe server file directory in zimbra tab.
    • Navigation in VNCsafe server file directory from VNCsafe for Zimbra tab by clicking on toolbar buttons.
    • Attach files to the outgoing mail by clicking on "Compose" button.
    • Sharing Functionality like VNCsafe server.
      • Search the VNCsafe server users and you can share file or directory with one or multiple users.
      • Share with link by check - mark the Share with link check box.
      • Share link password protected.
      • Share link with expiration date.
      • Send email of the Share link.
    • Create New Folder on VNCsafe server.
    • Move files and directories by Drag and Drop.
    • Move files and directories on selecting directory from the directory tree by clicking on "Move" button.
    • Uploading files to VNCsafe server from PC by clicking on "Upload Files" button.
    • Rename file or directory of VNCsafe server by clicking on "Rename" button.
    • Delete files or directories of VNCsafe server by Clicking on "Delete" button.
    • VNCsafe server file preview from VNCsafe for Zimbra tab by double click on file.

Prerequisites of the VNCsafe for zimbra zimlet.

    • For Sharing Functionality you need to enable the Following apps on owncloud.

    1) appVNCsafe app

     

    2) Share Files

     

          3) Deleted Files

           


    For Self Sign Certificate in owncloud :

    After installing the VNCsafe for Zimbra Zimlet, you have to fire following command from zimbra machine using  Command Line (CLI)
    zmlocalconfig -e data_source_trust_self_signed_certs=true
    After you  have fired the command listed above you can perform a check with following command.
    zmlocalconfig | grep -i  trust
    Then restart the zimbra mailbox.

    Settings for Judaspriest only:

    After Installing VNCsafe for Zimbra Zimlet, You have to fire following commands from zimbra machine using  Command Line (CLI)

    zmprov ms `zmhostname` zimbraZimletJspEnabled TRUE
    zmprov mcf zimbraReverseProxyUpstreamReadTimeout 600s

    To check after fired above commands you can use following command.
    zmprov gs `zmhostname` zimbraZimletJspEnabled

    After that restart zmcontrol.

    User Setup of the VNCsafe Zimlet 


    Single click or double click on VNCsafe for Zimbra Zimlet from left panel. It will open a configuration window. Here, you can specify VNCsafe server URL/location, username and password. (If you are not sure about the URL, please ask your administrator) Clicking on the "OK" button will save the configuration. You can reset the saved configuration by clicking on the "Reset Configuration" button. The configuration is mandatory for attaching and uploading documents to/from VNCsafe server. 

     

    In the "About us" tab in the VNCsafe for Zimbra Authentication dialog box you will find the links to the Changelog and documentation as well as version and license information.

     

     


     

    Using the Zimlet

    Saving Email Attachments to VNCsafe server

    The VNCsafe for Zimbra Zimlet provides an additional attachment handler which offers a “Save To VNCsafe for Zimbra” link for each attachment of incoming emails.

     

    You can simply click on the link and a pop up dialog will ask for Title ( Pre-populated with the original file name of the attachment) and path of the location where the attachment will be stored inside the VNCsafe.

    The path selection is a Tree style widget. It will generate a list of valid selections of VNCsafe server paths for user to choose a folder to save the attachment.

    Once inputs are provided, then click the “Ok” button to save the attachment in your VNCsafe. The Zimlet will first show the progress dialog and then the status dialog to inform you if the attachment was saved or not.

     

    Saving incoming emails to VNCsafe server

    For saving incoming emails to the VNCsafe server, it's possible to convert selected mail into pdf, then store that email in VNCsafe. Right click on any email from your email list and select “Save Mail To VNCsafe for Zimbra” from the context menu and the  “Save To VNCsafe for Zimbra” window will open.

     

     The new dialog will ask you for Title ( Pre-populated with the original file name of the mail) and path of the location where the mail will be stored.

    Right click on any email from email list and select “Quick Save Mail To VNCsafe for Zimbra” from context menu and it uploads the mail in pdf format. The file name is the subject of the mail on VNCsafe server. The status of upload will be displayed.

     

    Attaching VNCsafe server Documents to out-going Email

    The VNCsafe for Zimbra Zimlet provides an additional option to search VNCsafe server documents and attach them to the outgoing email.
    First, click the “Attachment” drop down menu and select the “VNCsafe for Zimbra” button. It will open the VNCsafe for Zimbra dialog and you can search the document in your VNCsafe.

     

    Search the document keyword in the textbox and click on the Search button. A list of search results will appear under the search bar.

     

    Select one or multiple documents form search result and click on the Attach button. The “Selected Documents” Dialog will be displayed with the following information:

    • document name
    •  view link (allows a quick view of the selected file


    User can preview the file by clicking on the View link. The selected document will appear in a new preview window. 

     

    After that, the user can proceed to attach the documents by clicking the “Ok” button to close the “Selected Documents" dialog and wait till the progress dialog disappears. The user will see the selected VNCsafe documents in the standard attachment position of the email form. 

     

    VNCsafe for Zimbra in Zimbra tab. 

    VNCsafe for Zimbra is added in the Zimbra tab bar and shows the list of files and directories of your VNCsafe. The left panel shows the filter options, the middle panel shows the folder tree and the right panel shows the content in the folder selected in the folder tree,

     

    Filters provided at left panel.

    The filter option allows you to findiyour files really fast, such as files that have been shared with you, and files that you have shared with others. You’ll see different items per filter selection. 

    1) All Files 
    This filter is used use to show all the files of the root file.

    2) Favorites filter:
    The Favorites filter will display all the favorites files from your VNCsafe.

    3) Shared with you:
    This filter will display all the items which are shared with you by other uses.

    4) Shared with others 
    This filter will display all the items which you shared with other VNCsafe users.

    5) Shared by link 
    This filter option will display all the items which are shared by link.
    6) Deleted Files
    This filter option will display all the items which are deleted.

    Navigation in the VNCsafe file directory from VNCsafe for Zimbra tab.

    You can navigate in any directory to select the files. You can also navigate in parent directories from the toolbar buttons which displays your current path. And you can jump to the home directory by clicking on the  "Home" button of the left panel.

    Attach files to the outgoing mail by clicking on "Compose" button.

    You can also attach files from the list view by selecting the files and clicking on the "Compose" button. 

     It opens the "Selected Documents" dialog box. In this dialog box you can preview the files in the file view window from the Action column of list view. If you have selected all files, you can attach them with the "OK" button

     

    When the progress dialog disappears, you can see the selected attachments from VNCsafe in the standard attachment position of the email form. 

    Share files and directories with other users

    You can share a file or directory with one or multiple users with the Share button.

    The following sharing options are available and explained in the next screenshot:

    • Search the VNCsafe server users and share file or directory with one or multiple users.
    • Share via link by check mark the Share with link checkbox.
    • Share links with password protection.
    • Send an email with a link to the content.
    • Share link with expiration date.
    • Allow or forbid editing of the content

     

     

    Create New Folder on VNCsafe server

     To create a new folder in your VNCsafe from VNCsafe for Zimbra zimlet, click on the "New Folder" button. This will open a dialog box to add a new folder name. Then click on the "OK" button. It will create the new folder and display the appropriate status message.

     

    Move files and directories on VNCsafe server from VNCsafe for Zimbra zimlet tab.

    Move files and directories by Drag and Drop.

    To move the files or directories from the current directory to another one, select the files and directories and drag and drop on the target directory. The progress bar will pop up and display the appropriate status message.

    Move files and directories on selected directory of VNCsafe server.

    To move the files or directories in a particular directory, please select the files and directories and click on the "Move" button. It will display the tree structure of your VNCsafe directories. Select the directory and press the "OK" button. It will pop up the progress bar and display the appropriate status message.

     

    Upload files to VNCsafe server from PC.

    To upload files from your PC to the VNCsafe, click on the  "Upload Files" button and it will open the "Upload Files" dialog. Browse the files from your PC and then click the "OK" button. It will pop up the progress dialog bar and display status message.

    Rename file or directory of VNCsafe server.

    To rename the VNCsafe server file or directory from VNCsafe for Zimbra zimlet tab, please select the file or directory and click on the "Rename" button. It will open the New name dialog box. Now it's possible to rename the document. Press the  "OK" button, then the progress dialog bar will pop up and display status message.

     

    Delete files or directories of VNCsafe server.

    To delete files or directories from the VNCsafe for Zimbra zimlet tab, please select the file or directory and click on the "Delete" button. This will open a dialog box where you have to confirm the deletion. Clicking the"YES" button. will show the progress dialog bar and display a status message.

     


     

    VNClogo

    VNC Contacts

    pr@vnc.biz; www.vnc.biz

    VNC - Virtual Network Consult AG

    Poststraße 24, 6301 Zug, Switzerland

    Phone: +41 41 72 75 200

     

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